Tri-County Amateur Radio Club
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Tri-County Amateur Radio Club and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.
Membership: Article I
All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its By-Laws. Life Member is any licensed radio amateur who has maintained at least one year of active membership in the Club, requests the membership category in writing, and submits a one time (non-refundable) payment of $350. When approved by the membership, a framed certificate and laminated ID card shall be presented to the Life Member who shall be entitled to all membership benefits.
Honorary Life Member shall be reserved for those whose service to the TCARC is exemplary and deserves the gratitude and recognition of the Club. An Honorary Life Member shall receive for his or her lifetime, all the rights and privileges of Club membership. Any Member of the Club may submit a recommendation to the Officers for Honorary Life Member. The Officers shall review the recommendation and submit same to the Club at its next regular meeting. A two-thirds majority shall be required of all voting Members present to award an Honorary Life Membership.
Officers: Article II
Sec. 1. The officers of this club shall be President, Vice-President, Secretary and Treasurer.
Sec. 2. The officers of this club shall be elected for a term of one year by ballot by a majority of the members present at the annual meeting.
Sec. 3. Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
Sec. 4. Officers may be removed by a three-fourths vote of the membership.
Duties of Officers: Article III
Sec. 1. The President shall preside at all meetings, and conduct them Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of President.
Sec. 2. The Vice-President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club. He/she shall maintain close liaison with the ARRL Section Emergency Coordinator to further club participation in the Amateur Radio Emergency Service.
Sec. 3. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit membership applications, carry on all correspondence, read communications at each meeting, and e-mail written meeting notices to each member. At the expiration of his/her term he/she shall turn over all items belonging to the club to his/her successor.
Sec. 4. The Treasurer shall receive and receipt for all monies paid to the club; keep an accurate account of all monies received and expended ; pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term he/she shall turn over everything in his/her possession belonging to the club to his/her successor.
Meetings: Article IV
The By-Laws shall provide for regular and special meetings. At meetings, a minimum of eight members shall constitute a quorum for the transaction of business.
Dues: Article V
The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.
Membership Assistance: Article VI
The club, through designated interference, Public Relations, and Operating Committees will provide technical advice to members concerning equipment design and operation to assist in frequency
observance, clean signals, uniform practice, and absence of spurious radiation’s from club member-stations. The club shall also maintain a program to foster and guide public relations.
Amendments: Article VII
This constitution or By-Laws may be amended by a two-thirds vote of the membership present. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next
following regular meeting, provided all members have been noticed by e-mail of the intent to amend the constitution and/or By-Laws at said meeting.
Robert’s Rules shall govern proceedings.
It shall be the duty of the Secretary to keep the constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions on the constitution and shall permit it to be consulted by members upon request.
Full membership is open to licensed amateurs. Associate membership is open to those actively engaged in a class leading to an Amateur Radio license and all other interested persons. Full membership includes all club privileges as well as rights to hold a club office and to vote for club officers. Associate membership includes all club privileges except for the right to hold office.
Applications for membership shall be submitted at regular meetings.
Regular meetings shall be held on the 4th Monday, at 7pm of each calendar month. Special meetings may be called by the President to conduct business of a time sensitive nature. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than 24 hours before the meeting.
A regular yearly assessment of $30.00 per member and $35.00 for family membership is hereby assessed in accordance with the provisions of Article V of the constitution for the purpose of providing funds for expenses.
5. Interference committee.
This committee shall consist of five members (appointed by the club President). The committee shall direct investigation, invite proper inquires, establish technical facts and testimony and report its results to the club.
6. Additional committees.
The President shall have the authority to appoint committees as needed.
Officially Adopted on the _____ day of March 2009.
7. Repeater Frequency Pairs.
All coordinated repeater frequency pairs assigned to the club shall be managed by the current club president and trustee. Any changes or actions concerning the repeater pairs shall be approved by the club and shall meet Southeastern Repeater Association rules and guidelines before the president and trustee make any changes. (This change was read for the first time at the December meeting and was read a second time at the January 24,2011 meeting, voted on and approved.)
Adopted on the 24th day of January, 2011.
Amendment to Section 4 of the By-Laws – Dues will be due and payable in January of each year. Dues will be assessed at 100% of the regular yearly assessment for a new member joining in the first six months of the year (January through June). Dues will be assessed at 50% of the regular yearly assessment for a new member joining in the second six months of the year (July through December).
Adopted on the 24th day of June, 2103
Vice President Treasurer